If you are a perceptive and dedicated Head of Administration / Office manager, we are looking for you!

Little Buddha | Barcelone

Postuler

Poste: Head of administration - Office manager

Lieu: Barcelone

Contrat: CDI

Date de publication: 08 Mai 2021

Secteur d'activité: Assistanat, Administration

Salaire brut annuel: Entre 30 000 € et 40 000 €

We are a marketing driven agency working for clients like Jascob Dowe Egberts, Pescanova, Henkel, Danone…in different countries in Europe and abroad.

This role is split into 4 main facets of responsibility: Finance management, operations, legal and HR support.

Responsibilities:

Finance management: (supported by external consultants)

· Manage agency budget / P&L (supported by external consultancy)

· Handle cash management / banks

· Schedule and oversee regular payment runs ensuring they are processed and prepared in a timely and accurate manner;

· Process and send invoices, and control payments

· Organise daily payment runs and ensuring all financial controls are followed;

HR support: (supported by external consultants)

· Assist in handling of human resources activities, including payroll and personnel databases.

· Assist the organisation's HR function by keeping personnel records up to date, arranging interviews and so on;

· Make sure that the crew gets paid correctly and on time;

· Look after the health, safety and welfare of all employees;

· Organise staff training sessions and activities and induction programmes for new employees;

· Monitoring staff performance and attendance.

Legal : (supported by external lawyers)

· Handle legal issue with our lawyers and the managing director (linked to commercial contracts / NDA/ HR…)

· Handle GRPD regulation for the agency

Operations/office manager:

· Deal with correspondence, complaints and queries;

· Liaising with staff, suppliers and clients;

· Help organizing small to large scale events;

· office management ( Maintain and order necessary office equipment and supplies, as needed…)

Requirements:

· Bachelor’s degree in business administration, management, or a related field.

· At least 3 years of experience with invoicing; sales reports; P&L;

· Fluency in English and Spanish (French is a plus);

· Strong administration skills (Use of Microsoft Office packages including Word, Excel and Outlook);

· Acts with professional integrity and honesty to deliver a high standard of service to internal and external stakeholders.

· Able to multi-task and prioritise workload to ensure all tasks are completed on time;

· Able to work quickly and accurately under pressure and meet critical deadlines.

· Based in Barcelona (or able to move there).

If you meet the criteria above, Little Buddha Brand Design Agency is a great place to get ahead. Apply today!

morgane@littlebuddhalover.com

*Please, refrain from sending your cv if you do not meet the criteria above.